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How to Get More Leads at Your Next Trade Show

Janessa Lantz

Back in 2011, RJMetrics’ co-founders, Bob and Jake, attended their very first trade show. At first they did what they saw other vendors doing: standing, smiling politely and waiting for an interested prospect to strike up a conversation.

It was still the early days of the company, and the $8,000 price tag was weighing heavily on their minds. They decided that what everyone else was doing wasn’t enough; there had to be a better way to get more leads.

What they learned at that first event has sparked something of a tradition here at RJMetrics. Today we treat conferences like we do any marketing investment: we test, we collect data and we adjust our actions accordingly.

So, get ready — you’re about to learn the secret on how to get more leads at your next trade show.

1. Define your funnel

Behind every macro conversion (a new customer) is a series of micro-conversions (downloading a white paper, signing up for a demo). Having a defined funnel on your website is incredibly useful in spotting where you’re gaining and losing customers, and the same trick applies offline as well.

We’ve broken our trade show funnel into three steps:

1. The Conversation. To be successful in online marketing you have to get people to your website. To be successful offline you have to get people to start talking to you. At this part of the funnel we measure success based on one thing: were we successful in getting a person stop and talk to us?

2. The Pitch. The purpose of these conversations isn’t to chat about the weather or the event. Your conversation starters should be crafted to set you up to talk about how you help companies be successful. Here we measure success on whether or not the person expressed an interest in hearing a short pitch about what we do.

3. The Meeting. If the pitch grabs the person’s interest the final step is to ask, “Hey, can I get some time on your calendar to give you a demo of our software?” Success here is measured by whether you can get the person to commit to a time slot for a follow-up call.

Your funnel might be different. For example, you could show people a demo of your product or conduct a free 20 minute consultation. Either of these could be its own step in the funnel.

2. Start conversations

If you want to get more leads at a conference, you have to start more conversations. Seriously, that’s all it is.

The more conversations you start, the more badges you’ll scan and the more leads you’ll get. The best way to start more conversations is to take an outbound (approach attendees) versus inbound (wait for them to ask a question) approach.

At an event earlier this year, we more than doubled the number of successful conversations we had by adopting an outbound approach:


So, how do you start these conversations? Because we’re data nerds who want to test everything, we have predefined conversation starters that everyone on the team uses. Usually we rely on about three-to-four unique starters. This allows us to measure what kinds of messages are working best. Here’s what we’ve learned about picking a good conversation starter:

  • Start with a question
  • Use open-ended questions — if it’s "yes" or "no" people will just give their answer and keep on walking
  • Ask something relevant to your business

We’ve historically relied heavily on the starter, “What’s your customer lifetime value?” This works well for us because customer lifetime value is something that every online business knows they should be measuring, but it’s hard to do. The question often makes attendees chuckle a bit, but also gives them a quick way to disqualify themselves with if they are, for example, an HR person.

Put some thought into your questions, but don’t obsess about it. Just collect data, and iterate for the next event.

3. Collect data

If you’re at an event that doesn’t have internet access, you’ll want to have a spreadsheet set up to record your data. If you have internet access, Google Forms are the way to go. They’re great for several reasons:

1. Everyone on the team can access this via their phone. Conversations move quickly. You want minimal time dedicated to data entry.

2. Google forms automatically attach the person’s name and a timestamp to the data. This gives you two additional variables to look at without any additional data entry.

The data you need to gather here is:

  • The conversation starter line used
  • Funnel data: Was the conversation successful? Did you give the pitch? Did you set up a meeting?

Some additional variables you could include:

  • The person starting the conversation
  • Size of the group approached
  • Time of day — which Google Forms automatically includes (win!)

4. Measure and learn

Once you’ve got all that data collected, it’s time for the fun stuff. You’ve got your dataset, and now it’s time to fire up your spreadsheet and analyze it.

At RJMetrics, there are a few things we always look for. First, and most importantly, what conversation starters turned into successful conversations? At an event earlier this year we used a question about repeat purchases, the first conversation starter to unseat the starter about customer lifetime value!


Depending on the size of the event, you’ll want to track your success rates through the funnel.

Time of day is another useful variable to analyze. At our last event, happy hour was held in the exhibit hall at the end of every night, and we noticed spikes in conversations happening in the hour leading up to happy hour. There were fewer people in the exhibit hall, but the people there were ready to chat. This is a good tidbit to know for next year’s event.


Optimize for your next event

In the online world, conversion rate optimization experts think of website traffic as a finite resource. Every visitor is an opportunity for the company to get better. There’s no reason you shouldn’t be treating offline events the exact same way.

Every event that you attend is an opportunity for you to test something new, learn about your prospects,and gather a new data point that will help you extract more ROI from your next event sponsorship.

Trade shows are a serious investment for B2B marketers; don’t leave your lead generation to luck.

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Author bio: Janessa Lantz is a content marketer at RJMetrics in Philadelphia.
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