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How do I share Projects?

Question

You can share your Projects with other Semrush users...

1. When you first create a new Project

2. Through the Projects dashboard to share an existing Project

Sharing a new Project

When you create a new Project, there is a checkbox asking if you’d like to share the Project. Hit this checkbox.

share once created box

The next window will ask you to enter the email address associated with the account you’re sharing with. Then, you can choose whether to share the Project with Viewer access or Editor access.

Semrush Share Project

Sharing from the Projects dashboard
How do I share Projects? image 3

To share an existing Project, go to your Projects dashboard. At the top and to the right of your dashboard, notice the "Share" button.

share button

Once you click this button, a pop-up appear that will ask you to select a Project you'd like to share and to enter the email address of the user you wish to grant access. You can share a project with multiple people, just enter each individual email.

share projects pop up

Project sharing limits

All paid users can share their projects with Viewer or Editor access to everyone. If a person doesn’t have a Semrush account, they will receive an email with a link to create a free account to view the project.

Free users cannot share a project and view shared projects with Editor access. If you share a project with an Editor access to a free user, they will see it as a Viewer and will not be able to make any changes.

Projects shared with you

If you are the recipient of a shared Project, you can view all of the Projects shared with you by going to your Projects dashboard and selecting the “shared with me” tab.

You can leave a Project that’s been shared with you by opening the settings gear next to the Project.
If the Project was shared with you with Editor access, you can also edit the name of the Project. 

leave shared project

Please note: Only a project owner can delete a project. Other users are not allowed to delete shared projects.

My Team’s tab

This tab is only visible to corporate account owners and admins. 

my team's tab

Under the “My Team’s” tab of the dash, the owner or an admin of a corporate account will be able to see all of the Projects created by the users and will be able to access them in edit mode. 

Managing Project units across multiple users

As an owner or an admin of a corporate account with multiple users, you have the ability to distribute units to each user under the subscription plan. However, you should be strategic in the way you distribute units because of how they work.

Please note that in a shared Project, units that relate to Project tools such as crawled pages (Site Audit), keywords to track (Position Tracking), social profiles (Social Media Toolkit), and SEO Ideas units (On Page SEO Checker) will all be taken from the user that owns the Project.

So if a Project is created by Randy and Randy shares it with Joe with “edit” access, when Joe edits the Project it will take units from Randy’s account.

Therefore, you need to distribute the subscription units to the user on your team that will be the Project owner.

For more explanation, read this article.

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